Subsidiary ledgers and the general ledger that agree.
Things carried over from one balance sheet to the next.
The subsidiary ledger and the general ledger show different balances.
And nobody knows exactly why.
Payments not linked to any invoice.
Some from previous years.
Old receivables close to the statute of limitations.
No list and no decision.
The annual stocktake and balance confirmations, every year again.
With the same differences with suppliers.
Four modules. You can order just one.
Reconciling records
- we reconcile the receivables and payables ledgers with the general ledger and explain every difference
- we compare them with cash, bank statements, subsidiary books and other departments' records
- we resolve unmatched payments and open items, even when they span several years
- we prepare balance confirmations and reconcile balances with suppliers
- an overview of all differences with causes and proposed corrections
- reconciled balances at the balance sheet date
- balance confirmations ready to send, with a log of replies
Value adjustments and write-offs
- we prepare an ageing analysis of receivables
- we flag receivables approaching the statute of limitations
- we prepare lists for value adjustments and write-offs, with explanations
- we help prepare the annual stocktake of assets and liabilities
- an ageing structure of receivables
- reasoned lists for a decision by the head or the representative body
- draft decisions, ready for the annual stocktake
Collections
- we prepare lists of overdue open items for reminders
- we calculate default interest
- we propose items for enforced collection and prepare the data for your legal department or lawyer
- we agree with you how to track collections going forward
- lists for reminders and interest calculation
- case files for enforced collection
- a draft written collection procedure
Processes and procedures
- we walk through how the work really flows: who does what and in which order
- we find places where the same data is entered twice
- we propose which steps to shorten or merge
- we write short data entry guides and draft procedures
- a written assessment and improvement proposal
- draft procedures, useful for the annual fiscal responsibility statement
- work that does not depend on one person
Legal filings in enforced collection are prepared by your legal department or lawyer. We prepare the data they are based on.
A quote that fits your procurement procedure.
- a description of delivery per module
- indicative timelines
- a separate amount for each module
- terms of cooperation and a data processing agreement
The quote and invoice are issued by Ban Technologies d.o.o. You can start with one module and decide on the rest once you see the result.
We work directly in your system.
Access through your own user account
With the permissions you set, under your supervision.
A log of every change
What was changed, when, and based on which document.
Confidentiality and data processing agreement
Signed before we first access any data.
Decisions stay with you
Value adjustments and write-offs are posted only after the responsible person or body decides.
From assessment to handover
The timeline depends on the number of items and years to clean up. Before you commit, you get an exact plan with deadlines.
Conversation
Short, no obligation. We look at the software you use and agree on data access.
Assessment
Current state, plan and deadlines per module, with a fixed quote.
deducted from the price if you order the workDelivery
Clean-up in your system, with a weekly progress review with your accounting team.
Handover
Deliverables, change log and a proposal for keeping things in order.
Same work, faster.
When there are many items, we speed up repetitive work with AI, with your consent. Your team can learn the same in a short workshop.
- sorting unmatched payments and suggesting matches
- ageing structure and draft reminders
- summaries and draft procedures
Stays yours.
- we use AI tools only on anonymised data and with your approval
- a data processing agreement before first access
Describe the situation and Petra will suggest a first step.
You get a quote per module, with scope and timeline.