Customer and supplier balances that agree with the books.
The same differences, every year.
The customer ledger does not match the general ledger.
And nobody knows exactly why.
Payments that did not close any invoice.
Some from previous years.
Late payers, and reminders sent by hand.
Or not at all.
Balance confirmations with the same differences every year.
With customers and suppliers.
Four modules. You can order just one.
Reconciling customer and supplier ledgers
- we reconcile customer and supplier ledgers with the general ledger and explain every difference
- we compare them with bank statements, cash and subsidiary records
- we resolve unmatched payments and open items, even when they span several years
- we prepare balance confirmations and reconcile balances with customers and suppliers
- an overview of all differences with causes and proposed corrections
- reconciled balances at the balance sheet date
- balance confirmations ready to send, with a log of replies
Value adjustments and write-offs
- we prepare an ageing analysis of receivables
- we flag receivables approaching the statute of limitations
- we prepare lists for value adjustments and write-offs, with explanations
- an ageing structure of receivables
- reasoned lists for a decision by management or the owner
- a basis for talking to your auditor or tax adviser
Collections
- we prepare lists of overdue open items for reminders
- we calculate default interest
- we propose items for enforcement and prepare the data for your lawyer
- we agree with you how to track collections going forward
- lists for reminders and interest calculation
- case files for enforcement
- a draft written collection procedure
Processes and procedures
- we walk through how invoices, payments and reminders really move
- we find places where the same data is entered twice
- we write short data entry guides and draft procedures
- a written assessment and improvement proposal
- draft procedures, useful for auditors and when staff change
Enforcement filings are prepared by your lawyer. We prepare the data they are based on.
We work directly in your system.
Access through your own user account
With the permissions you set, under your supervision.
A log of every change
What was changed, when, and based on which document.
Confidentiality and data processing agreement
Signed before we first access any data.
Decisions stay with you
Value adjustments and write-offs are posted only after the responsible person or body decides.
From assessment to handover
The timeline depends on the number of items and years to clean up. Before you commit, you get an exact plan with deadlines.
Conversation
Short, no obligation. We look at the software you use and agree on data access.
Assessment
Current state, plan and deadlines per module, with a fixed quote.
deducted from the price if you order the workDelivery
Clean-up in your system, with a weekly progress review with your accounting team.
Handover
Deliverables, change log and a proposal for keeping things in order.
Same work, faster.
When there are many items, we speed up repetitive work with AI, with your consent. Your team can learn the same in a short workshop.
- sorting payments and suggesting matches with invoices
- ageing structure and draft reminders
- summaries and draft procedures
Stays yours.
- we use AI tools only on anonymised data and with your approval
- a data processing agreement before first access
Describe the situation and Petra will suggest a first step.
You get a quote per module, with scope and timeline.